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Thursday, April 6, 201
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I III
COUNTY COMMISSIONERS
PROCEEDINGS OF THE BOARD OF COUNTY COMMISSIONERS AT THE COURTHOUSE IN SUNDANCE, CROOK
COUNTY, WYOMING
TUESDAY, APRIL 7, 2015
8:00 o'clock a.m. Present were Chairman Kelly B. Dennis, Vice-Chairman Jeanne A. Whalen, Member Steve J.
Sfahla and County Clerk Linda Fritz.
The Pledge of Allegiance was recited to the Flag.
The minutes from the previous meetings were approved.
Jeanne moved to approve the following resolution:
RESOLUTION NO. 2015-7
FISCAL YEAR 2015 BUDGET AMENDMENT
WHEREAS Crook County adopted the Fiscal Year 2015 Budget in accordance with the Wyoming Uniform
Fiscal Procedures Act; and
WHEREAS the Board of Crook County Commissioners wishes to amend the adopted budget in accordance
with the same Act; and
WHEREAS, no protests were received regarding such transfer.
NOW, THEREFORE, BE IT RESOLVED that the following budget amendments are made.
FROM: Unanticipated Revenues $103,195.46
TO: Haul Road Restoration Budget$103,195.46
Pipeline Damages Reimbursement Line
Dated this 7th day of April, 2015.
Board of County Commissioners in and for Crook County, Wyoming by Kelly B. Dennis, Chairman, Jeanne A.
Whalen, Vice-Chairman and Steve J. Stahla, Member.
State of Wyoming }
}
County of Crook }
Signed or attested before me on April 7, 2015 by Kelly B. Dennis, Chairman, Jeanne A. Whalen, Vice-Chairman
and Steve J. Stahla, Member, Board of Crook County Commissioners in and for Crook County, Wyoming.
Linda Fritz, Crook County Clerk
Steve seconded, all ayes, motion carried. Also present were Joe Baron, County Attorney, Jeff Hodge, County
Sheriff, Tina Wood, Clerk of District Court, Mary Kuhl, County Treasurer, Theresa Curren, County Assessor and Jill
Mackey, County Library Director.
Steve moved to approve the following resolution:
RESOLUTION NO. 2015-8
OPEN BURNING RESTRICTION AND BAN ON THE USE OF FIREWORKS
WHEREAS, a potentially severe to extreme fire situation exists throughout Crook County, created by a heavy
fuel load and dry conditions, could create situations that over-extend the firefighting capability of local
government; and,
WHEREAS, Wyoming Statute 35-9-301 through 304 provides that upon the recommendation of the County Fire
Warden the Board of Crook County Commissioners may close the area to any form of use by the public or limit
such use which shall include the prohibition of any type of open fire for such periods of time as the Board may
deem necessary and proper; and
WHEREAS, the County Fire Warden, Gari Gill has recommended that open burning restrictions be imposed
throughout the county after a reasonable time for notice; and
WHEREAS Wyoming Statutes 35-10-201 through 208 allow for the regulation of fireworks; and
WHEREAS, any violation of this resolution may be in violation of W.S. 35-9-304 punishable by up to 30 days in jail
and up fo a $I 00.00 fine or both together with restitution for the cost of fire suppression and damages to others
caused by the violation of this resolution;
WHEREAS, this open burning restriction and ban on the use of fireworks shall begin April 1 I, 2015 and end no
later than October 15, 2015 unless temporarily lifted or reimposed by the County Fire Warden.
NOW THEREFORE, BE IT RESOLVED THAT THE BOARD OF COUNTY COMMISSIONERS HEREBY RESOLVES as follows:
1. That the discharge of fireworks and all outdoor fires are prohibited except as set forth below, in the
unincorporated area of Crook County, Wyoming beginning on April 11,2015 and ending no later than October
15, 2015 unless temporarily lifted or reimposed by the County Fire Warden during that term;
2. That the following terms shall govern outdoor fires in the unincorporated areas of Crook County,
Wyoming:
a. Trash or refuse fires between the hours of 8:00 p.m. and 6:00 a.m inside containers provided with a spark
arrester and located within a cleared area ten feet in radius and a shovel and fire suppression means are
present at the site are permitted. ~
b. Attended campfires contained within an estgbli~hed ~fire,r~ng, no larger than three (3) feetin radius, and
located within a cleared area ten (10) feet in raclius and a' shovel and fire suppression means are present
at the site are permitted.
c. Charcoal fires within enclosed grills located within a cleared area ten (10} feet in radius and a shovel and
fire suppression means are present at the site are permitted.
d. Use of acetylene cutting torches or electric arc welders in cleared areas ten (10} feet in radius, and a shovel
and fire suppression means are present at the site are permitted.
e. Propane or open branding activities, in cleared areas ten (10) feet in radius, and a shovel and fire suppression
means are present at the site are permitted.
f. Internal or external combustion engines including chainsaws, ATV's and motorcycles shall have approved
spark arrestors.
g. Use of a chainsaw is permitted, if it has a proper spark arrestor, and a shovel and fire suppression means are
present at the site.
h. Discharge of fireworks are prohibited except as authorized by a permit granted by the County Fire Warden
for public display.
3. All other open burning or outdoor fires are prohibited except as authorized by a permit granted by the
County Fire Warden. Applications for a Burn Permit are available from the County Fire Warden. If the County
Fire Warden denies the Application the matter may be appealed to the Board of County Commissioners
at their next regular monthly meeting by contacting the County Clerk. The County Fire Warden shall have
the authority to determine the terms and conditions of the permit including requirements for proof of liability
insurance.
4. The ban does not include the listed exceptions set forth in Wyoming Statute 35-10-204, the areas within the
incorporated cities and towns within Crook County, or federal lands managed by the Forest Service, Devil's
Tower National Monument, and BLM. These entities may impose more or less restrictive regulations.
5. The County Fire Warden shall immediately provide a copy of this Resolution to the County Sheriff, State Land
Commissioners, Bureau of Land Management, National Park Service, Keyhole State Park and State Forester
and other state and federal agencies.
6. The County Fire Warden shall immediately post the fire ban signs throughout the county and notify the
public through advertisement in each newspaper published in the County, by press release to the Radio and
TV stations broadcasting within Crook County, by the Public Alert system, the WYDOT 511 system, County Web
Site www.crookcounty.wy.gov and any other method that would economically notify the public.
Motion made, seconded and carried in an open meeting on April 7, 2015.
Board of County Commissioners in and for Crook County, Wyoming by Kelly B. Dennis, Chairman, Jeanne A.
Whalen, Vice-Chairman and Steve J. Stahla, Member.
State of Wyoming }
}
County of Crook )
Signed or attested before me on April 7, 2015 by Kelly B. Dennis, Chairman, Jeanne A. Whalen, Vice-Chairman
and Steve J. Stahla, Member, Board of Crook County Commissioners in and for Crook County, Wyoming.
Linda Fritz, Crook County Clerk
Jeanne seconded, all ayes, motion carried. Also present were Gari Gill, County Fire Warden (per conference
call}, Joe Baron, County Attorney, Jeff Hodge, County Sheriff, Tina Wood, Clerk of District Court, Mary Kuhl,
County Treasurer, Theresa Curren, County Assessor, Jill Mackey, County Library Director, Randy Gill, Facilities
Maintenance Foreman and Sheila Hansen, Homeland Security County Coordinator.
Mary Kuhl, County Treasurer, Jeff Hodge, County Sheriff, Theresa Curren, County Assessor, Tina Wood, Clerk of
District Court and Joe Baron, County Attorney were present to go over items of interest within their departments.
Also present were Jill Mackey, County Library Director, Randy Gill, Facilities Maintenance Foreman and Sheila
Hansen, Homeland Security County Coordinator.
Theresa Curren, County Assessor: Hired Mark Black as full-time Field Appraiser and Ernie Reinhold as part-
time Field Appraiser. Both are reviewing and entering new construction from 2014. New Construction needs
entered before Notice of Assessments are mailed on April 27, 2015. Theresa has been working 10-12 hours/
daily since January 5th trying to catch up from 2014 and keep up with daily work. Trudy and Theresa have
been calling buyers/sellers of 2014 properties to do sales verifications. The information gained from these calls
helps Theresa see what sales can be used to value 2015 properties. Harris and Department of Revenue are still
working on an issue with Oil and Gas personal properly module. Theresa still hopes to have it resolved before
Notice of Assessments are mailed on April 27th. Theresa is working on the budget that needs to be turned into
the Clerk's office by May I sf. The 2014/2015 Assessor budget has seven salary lines and Theresa has cut these
down to three salary lines for the 2015-2016 budget. With a working Assessor and staff that consistently gives
100% to their duties, all office and field work will be kept up to date. Met with Joe Baron and Linda Fritz on the
State Board of Equalization rules for the County Board of Equalization. These rules will be discussed with the
Commissioners the afternoon of April 7th.
Tlna Wood, Clerk of District Court: Tina reported that in the past month she has been working on the District
Court and Court Costs budget requests; working with the WyUSER Design team testing the new releases and
other issues for the computer system; meeting with the Court Security Committee; working with Joe and the
rest of the WACO officers in preparation for the WACO convention, specifically speakers for the educational
sessions and working on the by-laws; attended a Child Support Authority meeting; and the preservation project
is progressing.
Mary Kuhl, County Treasurer: February was a busy month with commercial vehicle registration renewal. We
processed 2,315 transactions in March, which included property taxes, sales tax, vehicle registration, cash
receipting and mobile machinery tax sale redemptions. Total receipts were $870,022.30 and Disbursements
including county, boards, towns and schools were $470,571.29. Wyo-Star statements are no longer taxed
to us from the State Treasurer's Office, they have updated to an online retrieval system, so we have been
working with that. I have completed and filed with all entities the Tri-Power tax lien release. Predatory Animal
Board requested a report to comply with state requirements, so we prepared and distributed that as timely
as possible. We processed 13 tax sale redemptions in March, due to the February license deadline not
allowing time to process redemptions. March 31, 2015 was a commercial vehicle license deadline and there
is additional paperwork that needs to be filed for the commercial vehicle registration application, weight and
mileage declaration and or heavy vehicle use tax form, IRS form 2290. Pete with the WY county commissioners
association has requested copies of the past 5 years of county treasurer's abstract filings for information he is
compiling for the joint revenue committee. We have received some mortgage company tax parcel requests
for the upcoming 2015 tax roll data, we will begin identifying parcels on the requests as time permits. We have
been updating and reviewing our desk reference books that we use to quote vehicle registration, commercial
vehicle and sales tax rates. The Crook County sales tax rate increased to 6% the 1st of April, 2015 due to the
SPOT ballot initiative passing. I will be trying to find some time to prepare the treasurer's office budget and
begin preparations to project annual county revenue for the 2015-2016 upcoming budget year.
Jeff Hodge, County Sheriff: Gave the commissioners the jail roster and report for the day, also advised that we
are still working on the enhanced 911 system and currently dealing with Tim and Raquel reference duplicate
data being entered into our system and causing some issues. Wyolink was briefly discussed and advised that
we are still working on getting the rest of the local agencies on board. Advised that Collins Communication
was in contact with Sheila and currently working on the communication trailer.
Llnda Fritz, County Clerk: The Clerk's Office had a busy month with titles and recordings. Linda is working on
the FY2015-2016 budget, worker's comp will go into effect July I, 2015 for elected officials, called property
insurance for $1000 deductible quote, have begun scanning large documents on the scanner, tract books are
going on-line when scanned, discussed the health insurance quote.
Joe Boron, County Attorney: The office was busy with preparing documentation on roads issues, court cases,
new legislation that will be enacted, attending other County meetings.
Morgan EIIsbury, Road and Bridge Foreman gave a monthly report. Jeanne moved to approve a Utility License
Upon County Road on Simmons Cutoff County Road No. 262. Steve seconded, all ayes, motion carried. Also
present was Joe Baron, County Attorney.
The following bills were paid:
Total Wages
CLAIMANT
AFLAC
Blue Cross Blue Shield of Wyoming
Col. Life & Accident Ins. Co.
Crook County Payroll Tax Account
Great-West Trust Company, LLC
NQPERS Wyoming
New York Life Insurance Company
VSP
WY Department of Workforce Services
Wyoming Retirement System
Wyoming Educator's Benefit Trust
A & B Welding Supply Co Inc.
A&M Service & Supply
Action Communications, Inc.
Allstate Peterbilt - Rapid City
Alsco/American Linen
American Cncl. on Criminal Justice Training
AT & T Mobility
Becky Tinsley
Big Horn Telecommunications LLC
Big Horn Tire Inc.
Black Hills RC&D
Cassidys Seed & Feed
Cenex Fleetcard
Centurylink
City of Gillette
City of Sundance
Clinical Lab of the Black Hills
Coffee Cup Fuel Stop
Collins Communications
Combined Laboratories Facility
Corner Market
Croell Redi-Mix
Crook County
Crook County Medical Service Dist.
Crook County Senior Services
Crook County Treasurer
Custom Auto & Truck
Dakota Business Center
Daly & Sorenson, LLC
Data Imaging Systems, Inc
Deanna Hooper
Decker's Market
Department of Health
Diehl's Supermarket
Dione Moon
DOT/FHWA
Double Star Computing
Eastern Wyoming College
Emblem Enterprises Inc
Farmers Co-op Assoc
Fastenal Company
Fence Tech Services, LLC
Fleetpride
Gari G Gill
Gearhart Fuel & Repair, Inc.
Grimm's Pump & Industrial Supply
H.L. Flake
Headland Paper Company
Hulett Hardware
IAAI
Industrial Comm. & Electronics, Inc
Jack's Truck & Equipment
Jeanne Whalen
Joseph Michael Baron
Joshua Idler
Juneks
Kimball Midwest
Large Format Specialist, LLC
Lenzes Printing
Leo Riley & Co
Lisa Finkey
Lita Newman
Local Government Liability Pool
M & P Auto Body
Maplogic Corporation
Mary R. Kuhl
Max Robert Masters
Melanie Wilmer
Mobil Satellite Technologies
Movin' On Kennels
Mullinax Coal Sales
Neve's Uniforms & Equipment
Norco, Inc
Northern Truck Equipment Corp.
Northern Wy. Mental Health Center Inc
Paetec
Patricia J Voll, FNP
Peggy Turbiville
Pitney Bowes Inc
Plainsman Printing, Inc
Powder River Energy Corp.
Powder River Office Supply, Inc.
Quality Age & Construction, Inc.
Quality Hardware & Supply
Quill Corporation
Randy Bury
Range Telephone Cooperative, Inc.
Regional Health
Rexfords Locksmith Shop
Robert's Machine & Repair
RT Communications
Sara Fleenor
Schutz Foss Architects, PC
SD Wildland Fire Suppression Division
Sheehan Mack Sales & Equipment
Sheila Hansen
Sheridan Motor, Inc.
Sic Sauer, Inc.
Snap-on Tools
Squad Room Emblems
Sundance Dillon's Hardware Inc
Sundance Electric Inc
Sundance Equipment Company
Sundance Rod & Gun Club
Sundance State Bank
Sundance Subway
Sundance Times
Suzi's Trophies & Awards
Titan Machinery
TMS
Tongue River Communications
Top Office Products, Inc.
165,403.92
PURPOSE AMOUNT ALLOWFD
Insurance 1343.17
Health Insurance 47864.59
Insurance 48.07
Withholding & Social Security 54821.52
Deferred Compensation 925.00
Life Insurance 192.00
Life Insurance 631.03
Vision Insurance 648.00
Worker's Compensation 2765.50
Retirement 35153.86
Life Insurance 175.76
Repairs & Parts 617.39
Typewriter Repair 162.50
Batteries 5513.00
Parts 86.48
Shop Towels, Dust Mops & Coveralls 288.89
Seminar Tuition 498.00
Cell Phone 1161.03
Mileage & Meal 50.67
Polycom Soundstation-Wireless Conference Phone600.00
Tires & Tire Repair 1991.76
2015 Membership I00.00
Salt 294.00
Fuel 25.56
E911 Charges 1909.30
Water 6.00
Water & 3rd Qtr, Landfill & Ambulance Funding 2487.11
Autopsies 4137.00
Fuel 124.50
Radio Replacement, Intemet, Parts & Labor 1060.71
Tests 34.00
Groceries 29.78
Road Base 184.55
Employer Paid Benefits from Grants 5465.05
Feb & March Prisoner Meals & Food, Physical 5684.10
County Funding 1666.63
Postage 123.53
Oil, Filters, Pads, & Repairs 578.17
Monthly Maintenance 89.40
Court Appointed Attorney Fees 107.38
Microfilm Images 634.72
Zumba Class Certificates i~ -~. ~60.00
Groceries - i ' :" i '. 96.94
State Vehicle Rental ' ' 192.00
Groceries 83.67
CPR & AED Class 200.00
WY Flap/Sand Creek Road Project 6525.98
Onsite Computer Service, Computers & Scanner 6104.00
Excel Class 59.00
Patches 281.96
Fuel 14471.35
Epoxy 387.94
Tie in Culvert 250.00
Repair & Tune Up Kits 168.94
Groceries for fire meetings 57.45
Fuel 464.81
Paste 19.26
Parts 112.91
Courthouse Supplies 362.34
Bags, Trash Cans, Paint & Screws 77.32
Membership Renewal 100.00
E911 Maintenance Contract 12148.00
Latch & Brake Drum Assemblies 631.65
Mileage 45.77
Mileage 39.10
Snow Removal 135.00
Vehicle Repair 72.72
Parts 623.80
Large Format Scanner & Mount 6051.01
Envelopes & Forms 151.98
Audit 1 I000.00
Court Appointed Attorney Fees 382.50
Markers & Cards 13.80
Liability Coverage-County/Ubrary/Fair 27489.00
Instrument Panel Clips, Windshield 357.65
Annual Maintenance 250.00
Mileage & Meals 76.88
Mapping Contract & GIS Consulting 3000.00
Desserts & Refreshments for meetings 117.00
Recurring Broadband Service 5338.80
Dog Food 101.04
Coal 1057.00
Pants 119.90
10 Year Cylinder Lease Renewal 354.50
Gauge 90.48
MMPI-RF2 450.00
Telephone 167.06
Family Planning Clinic Hours 227.50
Uniform Alterations 32.00
Postage Meter Supplies 209.06
Supplies 483.07
Electricity 5229.42
Supplies 1812.04
J Base 9874.54
Parts 350.55
Supplies 223.11
Rally Planning Meeting Food 27.96
Telephone & E911 Charges 10858.69
Morgue Use 406.00
Unlock Car & House 55.00
Repairs 878.07
Telephone & E911 Charges 1578.67
Mileage 43.70
Design Services & Expenses 522.50
State Employee Wages 118.98
Parts 37.52
WY All Hazards Assoc. Dues 50.00
2015 GMC & 2015 RAM 58285.00
Pistol 645.00
Impact Wrench Repair 313.00
Badge & Panel 103.64
Parts & Supplies 226.53
Air Compressor Repair 1144.29
Parts 190.68
Range Dues 200.00
Direct Deposit Fees 6.47
Meals 25.70
Stamps, Ads, Legal, Subscription 3080.24
Plaque 48.75
Repairs 4334.20
Parts 43.18
Cable TV 66.00
Copy Charge, Calculator Paper, Toner 1118.73
